Ada County Highway District

Legacy Application Modernization

About Client

Ada County Highway District (ACHD) is a renowned institution known for following a meticulous Request for Proposal (RFP) process when procuring external services or goods for their projects. At the heart of their operations is the Pay Estimates platform, a critical tool that facilitates the tracking and updating of project schedules, a task inherently tied to the construction process and contractor payments. Pay Estimates empowers the ACHD Construction Team to efficiently manage pay schedules, incorporating vital components such as "pay estimates," change orders, and comprehensive reports.

The Challenge

As ACHD navigated the complexities of construction projects, they encountered a common yet critical challenge—project schedules and parameters frequently evolved during construction. These changes had a direct impact on contractor payments, necessitating meticulous tracking and adjustment of pay estimates to ensure fair and accurate compensation.

Historically, the Pay Estimates process was managed using a Microsoft 2010 Access frontend coupled with a Microsoft SQL server backend. The 2010 version of MS Access employed .adp files, facilitating integration with a SQL server database for concurrent usage by multiple team members. However, this vital functionality was deprecated in the 2013 and newer versions of Access, creating an urgent need for a modernized solution.

Proposed Solution and Architecture

AppEvolve proposed and implemented a solution that used modern technologies, ensuring optimal efficiency and scalability.

Migration to a Web Application

AppEvolve migrated the existing system to a modern web application, enabling seamless access for all team members regardless of their location or device. This transition ensured the continued collaboration and productivity of the ACHD Construction Team.

Django Backend Development

AppEvolve implemented Django, a Python-based framework, to build a robust and scalable backend system. This provided ACHD with a secure and efficient foundation for managing their project data.

React Frontend Development

AppEvolve developed a user-friendly frontend using React, a JavaScript library renowned for its flexibility and interactivity. This modern interface simplified the creation, editing, and management of contracts, bid items, change orders, and reports, streamlining the workflow for ACHD team members.

Database Integration

AppEvolve ensured a seamless integration with the existing Microsoft SQL database, preserving the integrity of ACHD's historical data while enhancing accessibility and performance.

UI/UX Enhancement

In response to ACHD's pressing need for a modernized system, AppEvolve undertook a comprehensive overhaul of the user interface and user experience (UI/UX) components of the Pay Estimates platform. This critical aspect of the solution focused on making the platform not only functional but also intuitive, user-friendly, and visually appealing.

Outcome

AppEvolve's collaboration with ACHD resulted in a state-of-the-art Pay Estimates platform that not only met but exceeded their expectations. The modern web application not only addressed the urgent need for compatibility but also offered enhanced functionalities and user experience.

With the new system in place, ACHD now possesses a dynamic tool to manage project schedules, pay estimates, change orders, and reports with ease and accuracy. The improved collaboration, efficiency, and accessibility have empowered ACHD to navigate evolving project parameters confidently while ensuring fair and timely compensation for their valued contractors.

This case study underscores the transformative impact of AppEvolve's expertise in modernizing critical systems for public institutions like ACHD. Together, they have embarked on a journey toward greater efficiency and effectiveness in project management, paving the way for future success.

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